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CHICAGO MOBILE NOTARIES

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WHAT ARE NOTARIAL ACTS?

A notarial act must be evidenced by a certificate signed and dated by the notary public, upon completing a notarization. The certificate must include identification of the jurisdiction in which the notarial act is performed and the official seal of the office. 

There is a certificate for each type of notarial act as listed below and most documents have a preprinted certificate typed onto the form but in some cases they do not, the below short form examples can be used as an attachment to any signed document which require a notarization.  

Pre-printed forms are available for an additional fee.  Notarizations are always free.

Note:  It is not the notary’s function to determine what type of notarial form is required with regard to a notary request, however, the notary must know and use the proper certificate for the type of act requested to perform. 


ACKNOWLEDGMENT

The taking of an acknowledgment consists of positively identifying the signer of a document. The signer need not sign in the notary's presence but must personally appear before the notary and state that the signature on the document is her/his/theirs. It's best practice to ALWAYS HAVE THE SIGNER SIGN IN THE PRESENCE OF THE NOTARY PUBLIC.

Acknowledgments may be taken in an individual capacity or in a representative capacity, as an authorized representative of another, e.g., as an officer of a corporation for and/or on behalf of a corporation, or as the attorney in fact for another person. 

The name of the county where the signer personally appeared before the notary public should be inserted on the certificate.

The short form certificate to the right is sufficient to meet the requirements of the law.


VERIFICATION UPON OATH OR AFFIRMATION

Sometimes referred to as a "jurat", verification upon oath or affirmation is a declaration that a statement is true and was made by the person upon oath or affirmation. These may be taken in an individual capacity or in a representative capacity.

The person requesting this notarial act, must personally appear before the notary and sign the document in the presence of the notary.

The notary public is required to administer an oath. There are no prescribed words for the oath, but an acceptable oath would

"Do you swear or affirm that the testimony you are about to give o/or the statements w/in this document are true and correct to the best of your knowledge?”

The short form certificate to the right is sufficient to meet the requirements of the law.

 


WITNESSING OR ATTESTING TO A SIGNATURE

Occasionally a notary public may be requested to witness a signature on a document when no oath is necessary or required.

The person requesting this notarial act must personally appear before the notary and sign the document in the presence of the notary.

 


SIGNATURE BY MARK

When an individual requests a notarial act and the individual is prevented by disability or illiteracy from writing a signature, the notary must take these precautions:

1)  positively identify the signer,

2)  ensure that there are TWO WITNESSES to see the signature-by-mark being signed,

3)  write in the name of the signer-by-mark near the mark on the document.

 


NNA Trained & Certified as Notary Public and Notary Signing Agent | Pass Background Criminal Screening |  Illinois Commissioned Notary | City of Chicago Business Licensed

Errors & Omission | Professional Liability Insured | GLBA 3rd Party Vendor Compliant | Fidelity Approved | Pavaso Certified

 


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I am not an attorney licensed to practice law in Illinois and may not give legal advice or accept fees for legal advice. 

No soy abogado y no puedo aceptar pagos o dinero actuando como una.

 

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